Job Type: Full Time
Location: Langford, BC, Canada
We are seeking an organized and proactive Administrative Assistant/Receptionist to join our organization. The ideal candidate will work directly with our Administrative Manager and support our office staff and executive team. The Administrative Assistant/Receptionist will have the ability to plan and organize work, anticipate needs, ask for clarification when required, and react quickly to change.
To be successful in this position, the candidate will have strong communication, organizational, and analytical skills to gather, examine, and prepare information and interact with a variety of people, internally and externally. The candidate will also have excellent technological skills with the ability to learn new software and extensive experience with Microsoft Office programs such as Word and Excel.
Answer telephones, direct calls, take messages, and greet visitors
General administrative duties including filing, scanning, data entry, etc.
Organize and schedule appointments and meetings, as requested
Coordinate and plan events
Write and distribute internal communications to staff
Prepare executive summaries and feasibility studies
Manage site radios and company hardware and software
Make posts to social media
Order and maintain promotional products and staff apparel and safety wear
Monitor media and generate reports on issues and information relevant to our industry
Keep vehicle and equipment log up to date
Assist with IT inventory and management of hardware
Work on special projects as required
Qualifications and Competencies:
Sound practical knowledge of the rules, practices, and procedures of office and program administration
Advanced knowledge of Windows-based programs including Word and Excel
Strong critical thinking, problem-solving, and decision-making skills
Excellent verbal and written communication skills
Strong organizational skills with the ability to multi-task and process a large volume of work in a fast-paced environment with a high degree of accuracy while meeting prescribed deadlines
Ability to prioritize tasks in a changing work environment
Ability to type 50+ wpm
Excellent reading speed and comprehension
Ability and interest in taking initiative, being flexible, adapting to change, and contributing to a team environment
Experience in SAGE 300 CRE is an asset
Some knowledge of accounting is an asset
Preference will be given to candidates with either a post secondary education in office administration, an administrative background, or other related work experience
Remuneration for this position is to be commensurate with experience.
Interested applicants are encouraged to apply by email only. Please forward your cover letter and resume to firstname.lastname@example.org.
We thank all applicants, however only those being considered will be contacted.